An assessment regarding the benefits and drawbacks of technology in Event Planning

In general, technology in event planning is seen only as a benefit, as the drawbacks are very minor. A possible drawback could be lack of time spent client-to-planner, as most options can be decided over the phone, or e-mail using pictures and websites, so the planner may not completely have grasped the concept the client was going for. Other drawbacks may include technological malfunctions. Normally, the day the event takes place, most communication is done via walkie-talkie or through microphone earpieces. If something was to go wrong, for example a cue to be misinterpreted it may cause major confusion amongst staff working the event.
Overall, technology in event planning has more benefits than drawbacks. Technology allows for more thorough research to be done, and set-up and timing to be more intricate and elaborate. It also allows for multiple companies to be involved in the same event, ensuring all of them receive the exact same information so the event can run smoothly without any hitches. There tends to be multiple pieces of technology that are used with event planning, so even if there is failure with a few devices, there are always backups, such as the telephone, or pager. E-mail, and any data collected can be easily backed up, so valuable information won’t be lost. Technology also allows ‘proof’ of an item being sent, an item being delivered, an agreement, etc, so a third party can’t back out of a deal leaving the event in jeopardy.

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